Moving Office Checklist
2 Months Before
- Set new furniture layout for private offices
- Set new furniture layout for common areas
- Confirm delivery dates for new furniture
- Tender for removalists
- Select representatives from departments to coordinate move
6 Weeks Before
- Assign roles and responsibilities to team members
- Choose winning tender for removal
- Check insurance requirements for move and obtain
- Confirm incoming phone extension phone numbers
- Fix Seating assignments
- Assign extensions and direct dials
- Notify your insurer of relocation
- Issue insurance certificate to new landlord
- Organize new services i.e. Cleaning, rubbish removal.
1 Month Before
- Provide building information to employees
- Notify vendors re, photocopiers, coffee machines, water service, postage, plants
- Change address with newspaper and magazine subscriptions
- Notify vendors with standing orders & pickups.
- Change postal address/redirection
- Order change of address cards
- Generate list for change of address cards
- Confirm date for removal with removal company
- Confirm reservation for loading dock and elevators
- Assign move codes
- Set location for printers/fax machines
3 Weeks Before
- Provide move instructions to employees
- Provide Recycling bins and rubbish bins for office/file clean out.
- Identify location for packing Materials
- Update Address on Website
1 Week Before
- Deliver boxes and labels
- Distribute access cards/IDs
- Prepare emergency contact list
- Phone training for employees
2 Days Before
- Deliver additional boxes and labels
- Label origin and destination for moves
- Confirm all vendors and times
Move Day/Settle In
- Place orientation packages at destination
- Remove excess furniture and packing materials