Moving Office Checklist

2 Months Before

• Set new furniture layout for private offices
• Set new furniture layout for common areas
• Confirm delivery dates for new furniture
• Tender for removalists
• Select representatives from departments to coordinate move

6 Weeks Before

• Assign roles and responsibilities to team members
• Choose winning tender for removal
• Check insurance requirements for move and obtain
• Confirm incoming phone extension phone numbers
• Fix Seating assignments
• Assign extensions and direct dials
• Notify your insurer of relocation
• Issue insurance certificate to new landlord
• Organize new services i.e. Cleaning, rubbish removal.

1 Month Before

• Provide building information to employees
• Notify vendors re, photocopiers, coffee machines, water service, postage, plants
• Change address with newspaper and magazine subscriptions
• Notify vendors with standing orders & pickups.
• Change postal address/redirection
• Order change of address cards
• Generate list for change of address cards
• Confirm date for removal with removal company
• Confirm reservation for loading dock and elevators
• Assign move codes
• Set location for printers/fax machines

3 Weeks Before

• Provide move instructions to employees
• Provide Recycling bins and rubbish bins for office/file clean out.
• Identify location for packing Materials
• Update Address on Website

1 Week Before

• Deliver boxes and labels
• Distribute access cards/IDs
• Prepare emergency contact list
• Phone training for employees

2 Days Before

1. Deliver additional boxes and labels
2. Label origin and destination for moves
3. Confirm all vendors and times

Move Day/Settle In

• Place orientation packages at destination
• Remove excess furniture and packing materials